OFFICE MANAGER - 4.5 WEEK CONTRACT

PROFILE

 

*4 day a week (Monday to Thursday) - 4.5 week fixed term contract -  w/c 14 October to & 14 November*

 

Working Holiday Visas will be considered for this role

 

At Sephora, we stand together and we stand for something more since 1969. For empowerment, for exploration, for the opportunity to impact people's lives through the unlimited power of beauty.

As part of the LVMH family, Sephora's excellence, innovation, and entrepreneurial spirit have made us the world's leading beauty retailer growing twice faster than the market. Across Australia and New Zealand, we have circa 30 stores, a growing online platform and we plan to grow this year on year. Not only do we have stores we also have a head office based in Sydney CBD. Sephora has a diverse number of roles to offer.

 

Sparked by energy and excitement, our passion is contagious. So, if you are ready to make your mark at a leading global retailer and belong to something beautiful, join us and reimagine your future, with Sephora.

 

While at Sephora, you'll enjoy...

Opportunities for personal development here in Australia and New Zealand
Opportunities across our global group of high-end luxury brands
Gifted products throughout the year along with store discounts of up to 45% off
Paid Parental Leave, Birthday Leave & Personal Leave 
Health and well-being initiatives including: Discounted Gym memberships & 24/7 Mental Health well-being programs
Life Insurance
Unique online learning platform
Fun social calendar
Fortnightly Pay + Super

 

The Opportunity:

As the Team and Office Assistant (4.5 week fixed-term contract) you will oversee the day to management of our support office in Sydney. Reporting to the Head of HR, this role will also provide ad hoc admin support to the GM, Sephora ANZ Leadership team and HR team.

 

You’ll shine here if you enjoy…

Ensuring the office is functioning effectively on a day-to-day basis including stationery & grocery purchasing and general office procurement, office/building maintenance, security, booking of couriers, keeping staff accountable for kitchen and meeting room cleanliness etc.
Managing office expenditures, including reconciling monthly tax invoices for the office, supporting the finance team with expense claims and invoicing
First point of contact for IT, both with Regional and our external provider
General reception servicing including greeting guests, mail management, building rapports with building management, cleaners etc.
Assist with all onboarding and off boarding requirements
Organizing any company staff events, including but not limited to annual conferences, end of year parties, engagement initiatives
Creating and management of Sephora ANZ internal events calendar
Being responsible for booking travel for the GM, wider leadership team and retail teams by utilizing our corporate travel booking system
IT and security access asset management, organizing IT refreshes and equipment repairs
Providing day-to-day support to the General Manager as needed
Being responsible for the creation of meeting/visit agendas for visitors, GM’s market visits
Supporting with GM diary management where required, liaising with the Regional EA’s on meetings, travel and agendas
Managing all company accounts and making sure staff are complying with internal rules and policies
Booking courses for the retail team
Keeping all records and documentation up to date
Providing ad hoc administration support to HR & the leadership team

 

We would love to hear from you if you have:

Previous experience in a similar role
Positive service attitude
Excellent written and spoken communication
Strong problem solving skills
Superior organizational skills & ability to multitask
Strong attention to detail
Diverse and adaptive skills (open to constant change and adjustments)
Previous experience with complex travel management would be advantageous
Stakeholder management experience
Working under pressure to tight timelines
Knowledge of various systems
Discretion in relation to confidential information

 

You can unleash your creativity, because we've got disruptive spirit. You can learn and evolve, because we empower you to be your best. You can be yourself, because you are what sets us apart. This, is the future of beauty. Reimagine your future, at Sephora.

 

Sephora is proud to be an equal opportunity workplace for all. We do not discriminate in recruitment, hiring, training, advancement, or other employment practices. We celebrate diversity and are committed to creating and fostering an inclusive environment for all employees.