Accounting Clerk – Trade Payables (AP)

Accounting Clerk – Trade Payables (AP)

* The position provides administrative and clerical support for Payables functions. At times, the
clerk will be required to respond to and resolve basic vendor inquiries.
The Trade Payables clerk is responsible for making payments for goods and services the hotel
received. The clerk processes invoices for payments while ensuring that they are approved by
the management.

Payables - Trade

* Controls and to reimburse timely the Finance Cashier's fund
* Distributes invoices, due by contractual agreements, to Department Heads for approval
* Ensure invoices are stamped properly when processed through back office system (e.g.
stamp "paid" after payment is made)
* Ensures that the posting of invoices and settlements is up-to-date and that payments are
correctly aged
* Files payment vouchers properly for future reference
* Processes payment for non-IATA travel agent commission
* Raises and records manual checks for urgent payments
* Verifies and ensures invoices from purchase orders have authorized purchase request
attached.


Accounting & Reporting

* Prepare reports, as required, and submits to the Director of Finance's office for approval
* Prepares account allocation, if required.
* Prepares monthly accruals for goods and services received that are not invoiced.
* Prepares payments and submits them, with their supports attached, for final approval.

Audit / Control

* Determines all payments due and to submits the disbursement schedule to the Finance
Director for approval prior to the actual preparation of checks
* Ensures all files and reports are properly filed for future reference
* Maintains an up-to-date alphabetical “Open Accounts” for Accounts Payable
* Obtains, date-stamps, and files copies of all documents that support authorized purchases
(e.g. PR’s, PO’s, Delivery Notes, signed Receiving Tickets) for future matching to invoices
* Performs other related tasks as required by Management.
* Processes daily invoices by matching them to their supporting authorizations and receiving
records

Finance Specific Education/Experience

* Associate college degree. (preferred)

Technical Skills - Finance

* Able to adopt new technology and equipment to improve productivity
* Knowledgeable in using internet and email applications
* Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers,
common fractions, and decimals.
* Able to compute rate, ratio, and percent and to draw and interpret bar graphs.
* Knowledgeable in the use of Excel, Word, Outlook
* Knowledgeable of the general accepted accounting principles
* Knowledgeable of provincial legislation on Employment Standards, Occupational Health and
Safety, and Human Rights

** The hotel provide: one lunch during working day; double room accommodation
**Trial period: 3 months
**Working hours: 09:00 - 18:00
**Annual leave: 10 days